The best ways to turn your Liverpool Street office into a paper-free and an eco-aware office

For some time now IT experts have been saying that we are on the verge of the paperless office, an office that is conscious of the environment so doesn't use paper. At presently we cannot know if this prophecy will come true but most offices can benefit from a few cut backs on their paper usage.

There is more than one reason why a Liverpool Street office should cut back on paper consumption, firstly the obvious eco-benefits, then the cost and also because paper cannot always be relied upon to keep confidential information protected.

So for a company that is making the move to a new Liverpool Street office in a new location then here are some pieces of advice to make it a modern, 21st century, paper-free office; created in collaboration with officespacefinders.com.

1) Firstly, check to see where exactly in Liverpool Street is the local recycling facility. You need to know exactly where the recycling plant is and how to get there from the office. It is also a good idea to organise a collection service, as depending on your location in Liverpool Street it may be quite far to the recycling facility.

2) Next, try and use emails rather than snail mail. The most proven and effective way to reduce paper consumption in an office is to use electronic messaging rather than memos, fax machines and sending letters. By doing this you will reduce the outgoings of the office and you will also make workers a lot more productive as they won't have to wander through the office delivering a letter but rather they can just click the button and in seconds the email is sent.

3) Newspapers, magazines and marketing materials can now all be received electronically, which means a paper copy is completely redundant. In fact, this particular use of paper is just a blatant waste of paper that is completely damaging out environment and costing your company thousands. What I mean by this is that 99 percent of the time papers and magazines just end up in the trash, so if that happens then you are just throwing money in the bin. And if you choose to have a digital copy sent by email then you can utilise those articles more easily in presentations and reports.

4) Maybe a white board could replace the need for post-its. Office workers always have something remember so they make a note of it and usually this is on a post-it note however in a paper-free office you might to buy a whiteboard and use that instead. This is the case as it is reusable and is really good way to make handy notes or jot down business ideas or reminders. Therefore if you invest in a whiteboard you will be able to save a lot of money on the wasteful usage of office paper. So if you have just moved into a serviced EC2 office from officespacefinders.com, then go to the nearest stationary shop for a white board.

5) Also remember that reducing paper usage doesn't just mean stop using A4 paper. It also means using an air heater to dry your hands in the bathroom rather than paper towels and by using coffee mugs rather than paper cups. There is endless amount of things you can do to cut back on paper consumption in the office, it could even be as simple as putting a few posters on the walls to encourage staff to minimise their use of paper.

Some time ago one of our associated companies expanded and moved to a Liverpool Street office and they used the relocation as a means to implement new paper usage and recycling procedures. When everyone settled into the new procedures the managers found that they were making a substantial saving and also minimising their effect on the environment.