A bit of advice to change your new Chicago office into a paper-reduced office

In every office there is someone who is obsessed with the latest tech and the one in ours predicts that our office is going to become a paperless office, an office that is aware of the impact we are having on the environment. At presently we cannot know if this prophecy will come true but any office can benefit from reducing their paper usage.

There are many reasons why a Chicago modern office shout make paper cut backs, one of these is the large amount of money you could save, then there are all the trees you could be saving and also because low-tech paper is not the safest way to keep confidential information protected.

So for a firm that is relocating to a new Chicago office then here are some tips to make that office a modern, 21st century, paper-free office; created in collaboration with www.office-suites.com.

1) Firstly, determine where in Chicago is your closest recycling facility or service. Now that you are based in Chicago you need to know where all of the facilities are and which roads to take to get there from the office. You should also arrange a collection service, as depending on your location in Chicago it might be quite a distance to the facility.

2) Next, try and use emails rather than snail mail. Perhaps the best way to reduce the amount of paper your office uses is to use office based computer messaging rather than traditional office letters and memos. If you use this method then you will be able to reduce office spending and make employees a lot more efficient and productive as they will no longer have to travel to office when delivering a letter but rather they can just click the button and in seconds the email is sent.

3) The morning papers, journals and marketing materials can now be received vie email, which means there is no longer a need for a paper copy. This is the case as this use of paper is one of the most wasteful and inefficient uses of paper that there is. What I mean is that over 80 percent of time magazines will undoubtedly end up in the garbage bin, so it is just like throwing money in the bin. Also by opting for a digital copy via email you can then be creative with online content and use in an important presentation or business meeting.

4) Eliminate the need for post-its with an office white board. Office staff always need to scribble something down and more often than not this is on a post-it note that is lying around on the desk but in a modern office a few whiteboards would be a much better option. This is the case as it is reusable and is really good way to make handy notes or jot down business ideas or reminders. All of which means a whiteboard can be the ultimate way to minimise the use of paper in your office. So if you have just moved into Chicago office space from www.office-suites.com, then make sure you go to a stationary shop for a board.

5) Finally, reducing paper isn't just about A4 consumption it applies to so much. It also means using an electric heater to dry your hands rather than paper towels and by using ceramic cups instead of disposable paper cups. There is endless amount of things you can do to cut back on paper consumption in the office, it might even be something as easy as designating a corner of the office for the proper disposal of paper.

Not too long ago one of the firms I deal with on a regular basis relocated to a Chicago office and they used the change as an opportunity to turn the office into a paper-reduced office. After a few months they found that they saved a substantial amount of money and their staff was more efficient with paper.